How to use automatic advancement tool in Microsoft PowerPoint 2010

AUTOMATIC ADVANCEMENT LOGOMicrosoft Power Point is a very important tool in terms of presentation and we all use it in our daily lives. Have you ever came to know or used a tool called automatic advancement in Microsoft Power point? No, then the automatic advancement tool in Power point enables to transition the slides automatically rather than manually changing the presentation slides which definitely give a professional look to your presentations. This will be very useful tool for students as well as business associates who give presentation regularly and have to always change slides manually with a pause which looks sometimes very non professional.

So let’s look at the procedure about how you can use this automatic advancement tool in Microsoft Power point.

Procedure to automatically advance the slides in Powerpoint 2010:

1. Open Microsoft Power point and click on the Animation tab which is located at the top of the screen as shown in the screen shot below. Click on the “Animations” tab on the ribbon and then select your favorite “Transitions” option from the Ribbon.

Animation tab in ribbon

2. On the top right section of the ribbon you will find the tab titled “Advance Slide” and just below to that you will find that “On mouse click” option is checked or is marked up with a tick, you can uncheck that option if you don’t want to use it. It is recommended to check this option which will help you in changing the slide in a much easier way as you get an option to override the automatic changing of slide. If you select mouse click option the advantage is, if you have finished your slide presentation in 1 minute and 5 seconds and if your timing set is 1 minute and 10 seconds, then you need not wait for 5 seconds, just a simple click will change the slide.

advance slide

There is also another option which is “Automatically after”, this option is just below “On mouse click” option. This option is responsible for automatic advancement of the slides. You also need to check this option for activating power point’s automatic advancement for the first slide.

Now, assign the timing of the “automatically after” as per your convenience, as if you want first slide to change after 1 minutes and 21 seconds then all you need to set “Automatically after” with 1:21 which will look like this as shown below.

advance slide after

This is a tiny yet powerful tool which we mostly didn’t use it. We generally do lot of rehearsals before giving any presentation, so with proper timing and with proper timing you can change the slide easily and that too in an automatic fashion.

Now when you have learnt on how to automatically advance the slides, here are some tips which you should keep a note for a better and efficient delivery of presentation.

Like i said before giving the presentation rehearsal is a must and timed test will help you better in fine tuning as well as enhancing the delivery of the presentation and just a tip it’s better to use more and more pictorial representations in your presentations rather than lengthy write ups as people generally tend to concentrate more on pictures rather than write ups.

Comments

  1. Jim says:

    What I think is oddly missing is the ability to automatically advance the slide based on completion of an animation or at the end of a video. For example, if I’ve got a video clip on a slide that doesn’t start automatically because I may want to answer a question or offer some introductory comments before playing video…or animation, I would like to set the slide to advance automatically based on the completion of that video or animation sequence. This just seems like an obviously simple (missing) option.

  2. Alex says:

    Jim – I couldn’t agree more. MS Office is notorious for missing obvious needs, and this is a huge one that would allow PP to compete better with Keynote and other presentation platforms.

  3. George Hudetz says:

    For some reason, the options listed above are not in the Animations tab in my version of PowerPoint 2010. They are in the Transitions tab. Hope this helps some folks.

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